Student Organizations

Registered Student Organization Database
Registration Forms & Handbook
Registration Checklist for Student Organizations
All student organizations are required to complete the registration process annually. Organizations that elect officers in the late spring will renew their registration in the Fall (August/September). Organizations that elect officers in the late fall will renew their registration in the Spring (January/February). To register your organization, complete the following steps:
- Complete the on-line application form. Make sure that you have the name and University ID number of the president and another officer (preferably the treasurer). If you are renewing your registration, click the "renewal" button. If you are a new organization, click "new organization". If you are renewing your registration, you will also need your organization password. If you do not know your password, contact OSA at 298-3232. New organizations will not need a password to complete the online application.
- Print and fill out the Policy and Signature Form. After completing the on-line application download and print the Policy and Signature form. Follow the instructions on the form and fill out the information requested. This form requires the signatures of the organization's President, Treasurer, and University Faculty/Staff Advisor.
- Turn in paperwork to the Office of Student Activities. After completing the Policy and Signature form, attach the following:
  - A current copy of your organization's constitution and/or bylaws. Please note: your constitution must have been reviewed, updated, and/or revised within the last two years and have the last review date noted on the constitution. Constitutions must also contain the amendments required by the University. The list of and wording for the required amendments and a sample constitution can be found in the Student Organization & Advisor Handbook (see above for links to handbook and forms).
  - A list of at least 10 active members
- Registration Deadline
  - The Fall registration deadline is September 15 and the Spring registration deadline is February 15. If the deadline date falls on a weekend, registration paperwork will be due the Friday prior.
  - If an organization fails to register by the deadline their student organization privileges will be temporarily suspended until the registration process is completed. If their registration is not completed by the end of the registration month, the organization will lose their privileges for the remainder of the semester and will not be allowed to renew their registration until the following semester. Organization privileges include but are not limited to reserving meeting rooms and event space, utilizing organization accounts, and holding events.
- If you have any questions or concerns about the registration process, please contact Joan Maze at 298-3232 or JE-Maze@wiu.edu. For additional information about the Office of Student Activities, visit our website at http://www.osa.wiu.edu.