Visiting Lectures Committee

Quick Info

Visiting Lectures Committee Welcome Letter
Up to $400 may be available for an honorarium or to supplement speaker fees
E-mail completed forms to Amelia Wood at the Office of Student Activities
Deadline: Monday, November 24, 2008

The Visiting Lectures Committee (VLC) receives funding from the Council on Student Activity Funds (CSAF) for the purpose of bringing educational enrichment programs and guest lecturers that will benefit WIU students. The Committee will meet soon to allocate funds to organizations and departments for spring, 2009. If your department or organization is financially unable to bring a speaker to campus, the VLC may appropriate up to $400 for an honorarium, or to supplement speaker fees, providing the request is granted.

Printable Forms

The following forms require Adobe Reader and Microsoft Word. If you require the forms in an alternative format, please call the Office of Student Activities at 309/298-3232.

Visiting Lectures Committee Welcome Letter
Request for Funding Proposal Form
Event Evaluation (to be completed following an event)
For lecture honorariums, contracts are available from the Purchasing Dept. website.

These forms should be e-mailed to Amelia Wood, AM-Wood@wiu.edu, at the Office of Student Activities no later than Monday, November 24, 2008. You will be informed within two weeks of the deadline if your request has been granted.

VLC-RFP Guidelines

THE AMOUNT AWARDED CAN ONLY BE USED FOR THE SPEAKER'S HONORARIUM. If the lecturer will agree, his/her contract should include a flat lecture fee that will cover the honorarium and all expenses. PLEASE NOTE: A department (General Revenue Account) cannot be reimbursed if they pay the fee and seek reimbursement.
You must provide topic information and the speaker’s credentials w/sufficient enough for the committee to make an informed decision about the program under consideration.
All advertising of the lecture must contain the following byline, "This event is co sponsored by _______, the Visiting Lecture Committee and the Council on Student Activities Funds."
A standard WIU contract form must be used for a lecture honorarium.
The sponsor must issue a press release through the University Relations Office (contact Bonnie Barker at 298-1993) to help promote the speaker. Other promotion is strongly encouraged.
For a LECTURE HONORARIUM, complete a standard WIU contract agreement.
- Contracts are available online
- Please print two original copies of the contract: One copy for WIU and one for the speaker
- It will be the responsibility of the sponsor to obtain all required signatures on the contract, including the advisor(s). Please include your home address, not a business address.
The sponsor must issue a press release through the University Relations Office (contact Bonnie Barker at 298-1993) to help promote the speaker. Other promotion is strongly encouraged.
The sponsor must check with the University Master Calendar in the Conference and Event Services Office (298-2421) to insure there will be no conflict with any major campus event.
All lectures must be open to the general student body and be free of charge. VLC funds are not to be used for classroom instruction. A lecturer may also speak to classes but it must be in addition to the open lecture.
If for some reason you are not able to present your approved program, you must get permission from the Visiting Lecture Committee to use the allocated monies for another program.
The speaker should be encouraged to stay in the University Union guest rooms. Please contact the Hotel supervisor at 298-1941.
A written evaluation of the program must be submitted to the Office of Student Activities within 10 working days after the event. If no evaluation is completed, the organization would be ineligible for future funding.
Again, it will be the responsibility of the sponsor to obtain all required signatures on the contract, including the advisor(s). Please include your home address rather than your business address.

NOTE: All honorarium payments require a signed contract with the lecturer before a check can be requested. Please allow for two weeks to process the check request as it must be approved by more than one WIU Department before payment is made. Thank you!